Do a Physical Inventory

Doing a physical inventory of all the merchandise in your store is a recommended task for all store owners. Physical inventory sessions should be done at least once every 3 months and if not at least once a year. Some states and taxing jurisdictions requires inventory totals for annual personal property taxing purposes.

From the Maintenance Menu screen, select the "Scan Physical Inventory" button to access and use the screen below.

A wireless Bluetooth scanner (300 ft range) like the one pictured above is recommended for physical inventory sessions.

Use the wireless barcode scanner to scan each piece of inventory in your store while the scan inventory window is open. When you have completed scanning all the items in your store, select the match Inventory button to process the scanned file against your POS inventory file.

Next run the variance report to visually inspect the results of the scan and match functions. Variance reports will only reflect items with differences between both files. Matched quantities (making the report too large) will not be printed on the report.

When you are ready to adjust your computer inventory to match the physical counts, return to the maintenance menu and select the "Update Scanned Inventory" button.

You should use the Finish Session button to suspend the scanning process, and may restart anytime thereafter.

Use the "Clear Scanned" button to clear scanned files before starting a brand new session.